ASA specific swimsuit guidance (15/2/17)

Link to new guidance issued by the ASA Swimming Management Group in relation to swimsuits for individuals who as a result of either their religious beliefs or a pre-existing medical condition would like to wear a swimsuit which would otherwise be considered “illegal” at a competitive swimming event. This guidance now applies to all levels of ASA licensed meet (1,2,3 and 4) and all ASA National Events (Summer, Winter, County Team and Masters Championships).

Contemporary Issues

Technical officials wishing to revalidate their licences have to have completed the following courses:

  • Contemporary Issues - Officials Awareness Module (M5)
  • FINA Rules update (September 2013) - Module (M6)
The Contemporary Issues: Officials Awareness module is now available online, as an alternative to a face to face workshop, and will when completed count towards renewal of an officials' licence. The cost of the CPD is £5 per candidate and it is administered by the IoS. Cumbria ASA will reimburse this cost for officials who renew their licences.

Further details can be found here.


Licensed Officials

It is possible to check that all your qualifications are recorded on the central database correctly. Use the link below and type in your membership number or surname to do the basic membership check:

Use the member options to enable you to see additional information and choose if you wish others to be able to view any additional information. You should be able to see all your qualifications and what mandatory CPD courses such as the FINA Rules Update and Contemporary Issues module you have attended in order to maintain your official's licence.

The FINA Rules Update, Contemporary Issues must be recorded on the database to enable you to re-license. If for any reason these or any other qualifications are missing from your records please contact

If you experience any problems logging-in to view your qualifications this is most likely because the email address held on the central database does not match the address you are currently using. The email address used by the membership check is the one submitted via your club registration officer included with the the annual return. It may or may not be the same one you have chosen to receive swimming officials news or other swimming publications.  If you change your email address or move house please ensure that you advise your club registration officer so that your details can be updated.

Officials are licensed for the highest qualification they have achieved. However, the role of the Starter is the exception to the rule. If you have qualified as a Starter/Judge 2S then you need to ensure that you have worked as a Starter on at least two occasions during the four year period of your licence if you wish to continue to be a licensed Starter. 

Approximately 2 months before your licence expires you will receive a reminder together with the renewal form.  This form will need to be completed and returned together with a new photograph.  You can submit your photograph online.  There is a renewal fee however Cumbria has agreed to pay licensing fees via ASA North West Region. 

As mentioned above you will need to ensure that you have undertaken the 2013 FINA Rules Update and the Contemporary Issues module before you can renew your licence. Attendance at these modules is being recorded centrally and will be checked before renewal can take place.

Following the renewal process a new licence card will be issued. This will be valid for 4 years from the date at which your current licence expires.


Updated FINA Rules

Changes to the FINA Rules that were agreed at the recent Special Congress in Doha  - follow this link.

These will be implemented by British Swimming with effect from 1st January 2015.


FINA guidance on backstroke start device

FINA have published further details of the Backstroke Start Device mentioned in FR2.7. Follow this link to the FINA website. 



FINA Rules update

Click here for the September 2013 FINA Rules update presentation.

January 2014 update:

FINA have issued further guidance on the interpretation of "separated hands" as mentioned in SW 7.6 (Breaststroke) and SW 8.4 (Butterfly). "Separated" means that the hands cannot be stacked one on top of the other. It is not necessary to see space between the hands. Incidental contact at the fingers is not a concern.

Follow this link to see pictorial examples of the interpretation.


Electronic/email invitation system for Technical Officials  (As at September 2012)


At the turn of the beginning of 2012 all technical officials should have been contacted by the ASA to ask how they wanted their personal details retained and disseminated. This gave the ASA information about who is willing to allow their details to be seen on web sites and in hand books, or not to be disseminated further.

 In an effort to provide meet organisers with the access to the most up to date and accurate ‘officials lists’, and to help meet organisers to source officials for a meet, a web based e-mail invite system has been developed in the North West Region. During the testing phase all the officials in the North West should have received an e-mail explaining the system and how to log on etc. Although over 800 emails were sent out to listed officials, about 10% bounced due to invalid or incorrect e-mail addresses; it is believed that most of these are down to typo's or people changing e-mail addresses.

Any official who may not have received an e-mail explaining the system can contact Mark Davies via stating their membership number, name and correct/current e-mail address. The system will then be updated.


How the electronic/email invitation system works

  1. During the testing phase the website address is

To log on: Your user name is your ASA Membership Number. Click on the forgotten password button and you will be e-mailed (to the address on file) a password, which can then be changed if you wish.

  1. Organiser:

When a meet organiser needs to source technical officials for a meet, be that at county or club level, he/she can use the site to enter the meet details, mileage/expenses rates, uniform requirements etc. After these parameters have been set they can then select the individuals that they wish to invite to the meet based on distance from the venue, qualification (Timekeeper, J1, J2, J2(S) or Referee), licensed or unlicensed and so on. Having made their selection the system will then generate an e-mail and send it to the selected recipients, inviting them to the event.

One of the major features of this system is that at no time during this process will the personal details of the technical official(s) be visible to any meet organiser, all they will be able to see is name, qualification, licensed or not and distance they live from the venue. Anyone who has opted out of having their details disseminated as a result of their choices in reply to the ASA letter, or license application form, will NOT be included in the data base that drives this system.

As replies are received (see below) the meet organiser will be able to see who has replied and who hasn’t.

  1. Recipient of an invitation:

Should you be invited to a meet using this system, you will receive an e-mail invitation which will include a link to the web-site

Once logged on, you will then see the meet(s) that you have been invited to. In order to reply to the organiser for that meet, you need to ‘set your status’, this is done by selecting your availability option from the drop down box and clicking on the ‘set my status’ button. If the meet is over a number of days or has multiple sessions then you may need to set your status for each.

If your circumstances change prior to the meet then you can change your status using the edit button at the side of your meets list. Once you have done this, that’s it!

In order that you can have a go, a dummy meet has been set up, so once you are logged in you will have at least one meet to play with and see what is displayed. The meet is called Example Meet and is on Christmas Day !!


In order for this system to work it needs two things:

·        firstly your support; it’s new so there will be the inevitable settling in period whilst people get used to how it works. It is hoped that once it’s up and fully running and with everyone’s support, the life of the organiser will be a great deal simpler.

·        secondly the system needs to know you current e-mail address, so please ensure that you have supplied your latest address. You can update your details including preferences about visibility to gala organizers by clicking on the “Edit yourname Details” link at the top right hand side of the site.

 Please note: in order to function the website only requires your name, postcode and email address, if you wish to provide emergency contact details and your contact phone numbers that would be appreciated. There is no need to provide data of birth or postal address.


Technical Officials and CRB checking

Question: Do officials require a CRB check for their role?

Answer: A list of roles within swimming and their risk category was provided in Wavepower 2009/11, section 2, page 41.  All the roles listed as risk grade 1 (high risk) require a mandatory CRB enhanced disclosure in accordance with the ASA Child Safeguarding Policy and Procedures. The roles listed as risk grade 2 (medium risk) include the Technical Official roles such as a timekeeper or referee.  Medium risk specifies that level 2 roles may give the possible opportunity for one to one contact with a child or groups of children capable of building a relationship of trust. 

In accordance with CRB guidance most officials will not require a CRB check.  This is because officials are generally not required in their role to talk to children and young people whilst they are officiating.  If a child approaches an official to ask a question or request assistance they should be directed to the appropriate coach, poolside helper or chaperone.  If a referee needs to speak to a child this should always be done through or with the child's coach.  Therefore the opportunity for the official to have one to one or group contact is not present.

Officials may in some cases have to use the same changing rooms as the children and young people to change into their "whites" and shoes.   An official does not require a CRB check due to the fact that they may have to use the same changing facilities as the children and young people.

 In many circumstances officials will have changed into their "whites" prior to arrival at the pool or the children and young people will have vacated the changing rooms for warm-up sessions prior to the arrival of officials and some venues may also be able to provide a separate room for officials if this is required.  The ASA does have a Changing Room Policy and clubs should adhere to this guidance when running events or general club sessions. 

In some cases officials may have a dual role within a club e.g. an official at a club timed training session/championship may not only be officiating they may also be communicating with the children on their performance overlapping into a poolside helper role.  If an official is acting beyond their role the Welfare Officer will need to assess whether the additional duties bring the official into a risk grade 1 requiring a mandatory CRB check.   If Welfare Officers are unsure whether a CRB is required they can contact the CRB Coordinator for clarification.

If clubs require further guidance on the above please contact the ASA CRB Coordinator with your enquiry at



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