1.1 The Association shall be called the
Cumbria Amateur Swimming Association (herein after called the Association).
2.1 Cumbria Amateur Swimming Association shall
be based on the administrative county
3.1 The Aims of
the Association shall be to:
3.1.1 Carry out the aims and objectives of the Amateur
Swimming Association (ASA) and the ASA North West Region (ASANWR), as directed
and required, within its jurisdiction.
and enforce the laws, rules, regulations and rulings of the ASA and the ASANWR within
the sport of swimming throughout the county.
and encourage the knowledge and the practice of the aquatic disciplines of Synchronised
Swimming, Masters Swimming, Open Water Swimming, Swimming and Water Polo by means
of championships and competitions.
and implement policies to carry out other activities relevant to the Association.
public awareness of the sport and stimulate public opinion in favour of
providing suitable accommodation and facilities.
4.1 In the furtherance of the aims of the
Association the following objectives shall be undertaken:
County Association is committed to treat everyone equally within the context of
their activity, regardless of age, sex, ethnic origin, religion or political
persons, clubs, associations, organisations and leagues affiliated to the
Association shall consent to be bound whilst engaged in any Association
activity by the ASA Code of Ethics, the ASA Laws and Regulations relating to
Child Safeguarding and those parts of the ASA Judicial Laws and Regulations
necessary for their implementation.
persons, clubs, associations, organisations and leagues affiliated to the
Association whilst engaged in activities under the jurisdiction of the Association
shall be subject to all the constraints and privileges of the ASA Judicial Laws
Association shall implement the ASA Equal Opportunities Policy.
4.2 The Association shall be affiliated to the
ASANWR and such other bodies as the Association may determine from time to
4.3 The business affairs of the Association
shall at all times be conducted in accordance with the Laws and Regulations of
the ASA, the Judicial Laws and Regulations and Technical Rules of the Amateur Swimming
Association and in particular:
publication of an Association Business Plan incorporating the budget proposals.
competitors shall be affiliated members of the Amateur Swimming Association.
competitors shall comply with the Championship conditions of the Association
and the ASA when competing.
4.4 To promote and develop the aquatic
disciplines of Swimming, Synchronised Swimming, Masters Swimming, Open Water
Swimming, and Water Polo through the implementation of:
4.4.1 A County Development
agreements with appropriate bodies, organisations and external agencies.
4.5 By virtue of the affiliation of the
Association to the ASANWR the Association and all members of the Association
shall acknowledge that they are subject to the laws and rules of:
4.5.1 The ASANWR.
Amateur Swimming Association; to include the ASA/IoS Code of Ethics.
Swimming, to include in particular the British Swimming Doping Control Rules
and Protocols and the British Swimming Disciplinary Code.
the world governing body for the sport of swimming and all its disciplines,
together with the Governing Body Rules.
4.6 In the event that there shall be any
conflict between any rule or by-law of the Association and any of the Governing
Body Rules then the relevant Governing Body Rules shall prevail.
POWERS and RESPONSIBILITIES of the ASSOCIATION
5.1 In general
the Association shall:
the sport of swimming throughout the County subject to the strategic direction
of the ASA and the ASANWR.
obey, and enforce the laws and the judicial and technical rules of the ASA
Council and the ASANWR within its jurisdiction.
the resolutions and rulings of the ASA Sport GoverningBoard,
the ASA Council and the ASANWR and ensure they are followed within its jurisdiction.
accountable to the ASA and the ASANWR for the proper discharge of its duties
maintain and implement such plans based on strategic criteria set by ASA and
the ASANWR and in such form as the ASA and the ASANWR may from time to time
available to the ASANWR such information and reports as it may require at a
time and in a format specified by the ASANWR.
the requisite number of delegates to the ASANWR Council Meeting and any Special
nominations for the position of President of the ASANWR at a time and in accordance
with the requirement of the ASANWR.
as required Constitutional Rules for the Association and operate on the basis
of a standard constitution appropriate for an Association which:
be issued and reviewed from time to time by the ASANWR and the ASA.
126.96.36.199 Shall contain any mandatory provisions in respect
of any parts of the governance and administration of the Association received
from the ASA and/or the ASANWR.
188.8.131.52 May contain recommended provisions in
respect of the other parts of the governance of and administration and any
other matter appertaining to the Association received from the ASANWR and/or
5.1.10Have the power to expel a member when, in
its opinion, it would not be in the interests of the Association for the club,
organisation, association, body, league or alliance to remain a member.
5.1.11Comply with the requirements and procedures
of the ASA Judicial Laws and Regulations for handling internal disputes as the
same may be revised from time to time.
5.1.12Pass any submission or complaint that is an
alleged infringement of ASA Laws and Regulations to the ASA for consideration
by the ASA.
relation to its Administration and Finance the Association shall:
the uses to which its funds are allocated within the strategic criteria set by
the ASA and the ASANWR.
up and implement a Business Plan including a budget indicating the source of
the required funding and how it will be spent, based on the strategic criteria
set by the ASA and the ASANWR.
up and implement a Development Plan based on the strategic criteria set by the
ASA and the ASANWR.
the authority to set the Association element of the affiliation and membership
fees due from each of the clubs, bodies, associations and organisations affiliated
as required, the operation and membership process and the collection and
transfer, where applicable, of fees for the Association.
5.3 In relation
to its Accountability the Association shall:
time to time submit its Business and Development Plans to the ASANWR or its
nominated agent(s) for information and approval as required.
accounts showing its income and expenditure against the budget set in its
Business Plan, and a balance sheet.
annually to the ASANWR Management Board, in such a form as it may from time to
time require, on its:
and any issues arising therefrom.
184.108.40.206 Financial Statements.
220.127.116.11 Performance against its Development Plan.
AFFILIATION and MEMBERSHIP
total membership of the Association shall not normally be limited. If however
the Executive Committee considers that there is good reason to impose any limit
from time to time the Executive Committee shall put forward appropriate
proposals for consideration to the ASANWR. The Council shall have the right to
recommend to the Executive Committee that limits should be placed on or removed
from total membership, or any category of membership.
Association shall affiliate:
affiliated to the ASA and to the ASANWR who have been allocated to the Association
by the ASANWR.
organisations affiliated to the ASA and to the ASANWR.
18.104.22.168 Corporate organisations.
22.214.171.124 Local Associations and Leagues.
126.96.36.199 Individuals, clubs, bodies, associations
or organisations granted temporary affiliation.
membership of the Association shall consist of:
6.3.1 Those clubs who are affiliated to the ASA
and to the ASANWR who have their headquarters within the County of Cumbria, as
defined in ASA Law 2, and have been allocated to the Association by the ASANWR.
6.3.2 Individual position holders consisting of;
188.8.131.52Life Vice Presidents.
184.108.40.206Association Officers and other designated
position holders, as decided, from time to time, by the Executive Committee.
All holders of individual positions shall be members of an Affiliated Club,
League, Body, Association or Organisation and shall be not less than 18 years
granted temporary membership by the ASA virtue of their participation in a
specific event organised by the Association in conjunction with a club, body,
association or organisation under the provision of ASA Constitutional
who have been granted Individual membership by the Association, who are
non-competitors provided the ASA membership fee has been paid.
granted honorary membership of the Association. Such members shall be members
of an affiliated club and hence of the ASA.
7. SUSPENSION and RESIGNATION
7.1 Any organisation not having paid its
annual return of membership to the ASA by 31st March and suspended by the ASA
shall not be allowed to take part in any activities of the Association for the
period of the suspension in accordance with ASA Laws and Regulations.
8.1 The financial year of the Association
shall be the period commencing on 1st October and ending on 30th
September. Any change to the financial year shall require the approval of the Council.
Executive Committee shall notify the ASA and the ASANWR of the Affiliation Fee
of the Association by no later than 30th November in the preceding year.
Executive Committee shall, as they see fit, decide the amount of the annual
affiliation fee for the next operating year.
annual affiliation fees per club shall consist of a standard fee element plus a
per member fee. The annual affiliation fee for any other body, league,
association or organisation shall consist of a standard fee element only.
level of the affiliation fee for the next operating year shall be notified to
the Council who shall have the opportunity to make comment and to make recommendations
to the Executive Committee as to the future levels of the affiliation fee.
annual affiliation fee for each Club shall be due on its affiliation to the ASANWR
and hence on joining the County
thereafter on 31st March of each year.
Executive Committee shall make appropriate arrangements to receive from the ASA
the specified County
Affiliation fee for each
club affiliated to the Association.
Executive Committee shall, from time to time, have the power to set any fees,
including the annual Affiliation Fee.
monies payable to the Association shall be received by the Treasurer and
deposited in a bank account in the name of the Association.
income and property of the Association shall be applied only in furtherance of
the aims and objectives of the Association and no part thereof shall be paid by
way of bonus, dividend or profit to any members of the Association or to an
external agency, save as set out in Rule 220.127.116.11.
Treasurer shall record the financial transactions of the Association in such a
manner, as the Executive Committee think is appropriate.
Executive Committee shall have the power to set the level of payment of
remuneration and expenses to any officer, member, employee or other such person
for services rendered to the Association.
be four levels of government of the Association:
9.1.1 The Council.
9.1.2The Executive Committee.
9.1.3Other standing committees as may be established.
9.1.4Officers and post holders.
person who is not a member of a club, body, association or league affiliated to
the Association shall not be permitted to be nominated, elected or appointed as
a delegate to the Council, to the Executive Committee, to any Standing
Committee, as an Officer, or to any other post which carries the right to vote
at any level of government of the Association.
Officers of the Association shall be the Chairman, the Vice Chairman, the Secretary
and the Treasurer each of whom shall be a member of a club affiliated to the
Council of the Association shall consist of:
Officers of the Association.
11.1.5 Advisors appointed in accordance with Rule 12.2.2.
If an Advisor is not a member of a club affiliated to the Association they may
speak but not vote.
11.1.6 The Secretaries of any Standing Committees.
of affiliated clubs, bodies, associations, organisations or leagues.
Each club affiliated to the County Association
shall be entitled to representation at Council by two delegates.
Any affiliated body, association, organisation or
league shall be entitled to representation at Council by one delegate.
delegate shall be appointed by the club, body, organisation or league they
Secretary of the club, body, organisation, association or league, or other
person authorised so to do, shall notify the Secretary of the Association that
the delegate is a bona fide member of the club, body, organisation, association
or league and has been duly appointed a delegate to any Meeting of the Council.
delegate shall only be permitted one vote irrespective of the number of clubs, associations,
bodies or organisations they may represent.
voting shall not be allowed at any Meeting of the Council.
RESPONSIBILITIES of COUNCIL
12.1 The Council
shall have the responsibility to:
with all matters of governance according to the rules of the Association.
the work of the Executive Committee and to receive its reports and accounts.
by the standing orders for its conduct.
and decide any proposed additions, alterations or recessions to these rules.
full and accurate minutes of its meetings.
12.2 The Council
shall at its Annual Meeting appoint from time to time:
or more independent Examiners of Accounts who shall not be members of the
Executive Committee or members of the family of a member of the Executive
as required for:
18.104.22.168 Medical requirements and doping
22.214.171.124 Welfare issues relating to members.
126.96.36.199 Disability swimming.
Council shall appoint from time to time as required a Welfare Advisor who
188.8.131.52Be a member of a club or other organisation affiliated to the
184.108.40.206Be not less than 18 years of age.
220.127.116.11Have an appropriate background and who is
required to undertake appropriate training in accordance with ASA Child
18.104.22.168Have a right to attend meetings of the Executive
Committee without the power to vote.
22.214.171.124Not be an Officer, an Executive Committee member
or an Advisor, a member of the family of an officer, Executive Committee member
126.96.36.199Report to the Committee on all aspects of
welfare concerning members of the Association.
12.3 At the
Annual Council Meeting elect the following, each of whom shall be a member of a
club affiliated to the County
12.3.9Water Polo Secretary.
12.4 The Council
any matters that are relevant and pass resolutions and orders concerning them.
a special committee to consider and report upon any matter. The number of
members of the committee and the quorum to be determined by the Council. The
President shall be an ex officio member of any such committee unless the
Council dictates otherwise.
the recommendation of the Executive Committee elect as a Life Vice President an
individual whose services to the Association would justify this recognition.
12.4.4 At an
Annual Council Meeting or at a Special Council Meeting, delegate the whole, or
any of its powers, to the Executive Committee.
MEETINGS OF COUNCIL
Chairman at all meetings of the Council shall be the Chairman of the
Association if he is present. If the Chairman is absent, or unable to act or
declines to act the Vice Chairman shall act as the chairman for the meeting. If
the Vice Chairman is not able to act as chairman for the meeting the Council
shall elect a chairman from its members present.
188.8.131.52 Have unlimited authority upon every question
184.108.40.206 Be, for the purpose of the Council meeting, the
sole interpreter of the rules governing the Council.
220.127.116.11 Have the right to vote on every motion. In
the event of an equality of votes, the Chairman shall have the casting vote.
Secretary shall be responsible for providing each affiliated club, body,
association, organisation or league and each member of the Executive Committee written
notice of the date, time and place of the Annual Council Meeting or of a
Special Council Meeting together with the resolutions to be proposed, at least 7
days before the date of the meeting and in the case of the Annual Council
Meeting a copy of the Annual Report, a list of the nominees for the Officers and
the Executive Committee posts and a copy of the examined accounts.
Secretary, or in the absence of the Secretary a member of, and selected by, the
Executive Committee, shall take the minutes of the meeting.
proposal for consideration at the Annual Council Meeting which does not embody
a proposal to change a rule of the Association, may be submitted:
18.104.22.168 By the Executive Committee
22.214.171.124 By a member of Council
126.96.36.199 By a club, body, association, organisation
or league affiliated to the Association.
for election of members to the position of President or to any office of the Association
shall be made in writing by the proposer and seconder to the Secretary, not
later than 31st October prior to the Annual Council Meeting, with the written
consent of the nominee.
for election to the position of Life Vice President shall be made to the
Council meeting by the Executive Committee.
and resolutions received in accordance with this section shall be submitted in
writing to the Secretary by the 31st October prior to the Annual Council
received in accordance with this section shall be sent to clubs, bodies,
associations and organisations entitled to be represented at Council not less
than 7 days before the meeting of Council.
motion of which due notice has not been given may not be discussed or voted
upon unless sanctioned by the Chairman and two-thirds of the members voting and
provided it does not involve a change to the Rules of the Association.
of the Annual Report other than those items where due notice has been given to
amend, add or reject, shall be proposed en block by the Chairman and put to the
vote without debate.
at Council Meetings
business of an Annual Council Meeting or of a Special Council Meeting shall be
printed on the agenda and no other motion shall be discussed therein except:
188.8.131.52 To record the name of the Chairman of the meeting,
if other than the Chairman of the Association.
184.108.40.206 To record the name of the Secretary of the meeting,
if other than the Secretary of the Association.
220.127.116.11 For adjournment.
18.104.22.168 For leave to withdraw a motion.
22.214.171.124 For a vote of thanks.
126.96.36.199 For permission to withdraw.
motion shall be proposed and seconded.
13.4.3 Resolutions that emanate from the Executive
Committee shall be proposed by a member of the Executive Committee while those
that emanate from a standing order or other committee shall be proposed by the Secretary
of the committee. If the committee secretary is not a member of Council the
proposal shall be made formally from the Chair and immediately afterwards the committee
secretary, or a substitute, shall be allowed to speak in support of the
amendment shall be disposed of before another amendment is considered. The
Chairman may accept, without notice, verbal amendments that do not affect substantially
the nature of the proposal under discussion.
proposal to change the Rules of the County
Association shall be
carried only if at least two-thirds of those present and voting are in favour.
All other proposals, including amendments to proposals whether to change a Rule
of the County Association or otherwise, shall require
a simple majority of those members present and voting.
the Chairman directs otherwise, voting on all motions or amendments shall be by
a show of hands or delegates cards.
member present and entitled to vote, with the exception of the Chairman, or
acting Chairman for that meeting, shall have one vote and a simple majority
shall pass any resolution. In the event of an equality of votes the Chairman,
or the acting Chairman for that meeting, shall have a casting vote.
on elections shall be by secret ballot and any ballot paper containing more
votes than the number required shall be void.
voting papers shall be collected by the tellers as directed by the Chairman.
Chairman shall count the votes from persons present at the meeting.
result of each ballot shall be announced by the Chairman during the meeting and
the Chairman shall indicate the number of votes cast for each candidate and the
number of spoiled ballot papers.
discrepancy or irregularity found after the conclusion of the meeting shall be dealt
with by the Executive Committee which may disqualify votes with the validity of
which it is not satisfied. The revised result and the reasons for the
disqualification of any vote shall be published and circulated to affiliated
13.6 Changes to
proposal to change a Rule of the Association shall only be considered at the
Annual Council Meeting or at a Special Council Meeting called for that purpose.
The Council shall consider and decide only the principles and intention of the
proposal. The Executive Committee shall draft the wording of the changes to the
Rules to implement the principles and intentions approved by Council and submit
them where necessary to the ASANWR for consideration and approval.
changes to the Rules shall become effective upon approval by the ASANWR Management
Board or at a specified later date as determined by the Council.
proposal to change a Rule of the Association shall only be considered at a
meeting of the Council if it has been:
188.8.131.52 Made by the Executive Committee at a meeting
before 31st October and appears in the minutes of that meeting.
184.108.40.206 Made by a committee appointed by the Council
or the Executive Committee and appears in the minutes of that committee that
have been approved by the Executive Committee before 31st October.
220.127.116.11 Made by a club, body, organisation, association
or league affiliated to the Association and has reached the County Association
Secretary by 31st October.
18.104.22.168 Made as a matter of urgency, approved by the
Executive Committee, sent to the clubs, bodies, organisations, associations or
leagues affiliated to the Association at least fourteen days before the Council
meeting and approved as a suitable matter for consideration by Council by at
least two-thirds of the delegates voting.
22.214.171.124 Mandated by a change to either ASA Law or the
Rules of the ASANWR.
126.96.36.199 Included in the resolution or request for a Special
Meeting of Council.
188.8.131.52 Referred to the Executive Committee, unless emanating
from it. The Executive Committee shall indicate its support or opposition and may
propose amendments, which shall be included on the agenda of the Council meeting.
184.108.40.206 Included on the agenda of the Council meeting.
proposal to change a Rule of the Association and/or amend to it, shall be
proposed and seconded separately and shall be open for discussion by any
delegate with or without prior indication of intent.
amendment to any proposal to change a Rule of the Association may be proposed
by any member of Council, supported by another member as a seconder, and shall
reach the Secretary by 31st October for consideration at the Annual Council
meeting, or twenty one days prior to a Special Council Meeting, as the case may
schedule of all such amendments shall be sent to the clubs, bodies,
associations, organisations and leagues entitled to be represented at Council
at least fourteen days prior to the date of the Council at which they are to be
any addition, alteration or recession of either an ASA Law or a Rule of the ASANWR
causes an Association Rule to conflict with it, the Executive Committee shall
immediately cause the Association Rule to conform with it. Any such changes
shall be notified to the next Annual Council Meeting following the change of
any change to the Association Rules is mandated by a change to ASA Law or the
Rules of the ASANWR any such changes shall be notified to the next Annual
Council Meeting following the change of the Rule.
Meeting of Council
13.7.1 The Annual Council Meeting of the
Association shall be held in the period from 15th November to 20th December each
13.7.2 The Executive Committee shall fix the date,
the time and the venue of the Annual Council Meeting, which shall be notified
to clubs with the notice convening the meeting.
purpose of the Annual Council Meeting is to transact the following business:
220.127.116.11 To receive and comment on the Annual Report
of the activities of the Association during the previous year as presented by
18.104.22.168 The Annual Report shall include the reports
of any Standing or other committee, and discipline secretary responsible for
the activities of the Association during the previous year as decided by the
22.214.171.124 To receive and consider, the accounts of the
Association for the previous year, the report on the accounts by the Financial
Examiner(s) and the Treasurerís report as to the financial position of the
126.96.36.199 To elect the President, who shall serve for
a term not exceeding two annual periods and who shall be installed on a date
determined by the Annual Council Meeting. The current President shall remain in
office until the installation of the new President.
188.8.131.52To elect a President-Elect in advance of the
expiration of the term of office of the President.
184.108.40.206To elect the Officers and the other members of the
Executive Committee who shall retire from office at the Annual Council Meeting each
year, but shall be eligible for re-election.
220.127.116.11 To elect Life Vice Presidents as required.
18.104.22.168 To appoint the independent Financial Examiners
and other Association Advisors as required.
22.214.171.124 To decide on changes to the Constitutional Rules
and other resolutions.
126.96.36.199 To decide on any other resolution that may be duly
submitted in accordance with Rule 13.3 and Rule 13.6.
Meetings of Council
Executive Committee shall call a Special Meeting of Council at any time in
188.8.131.52 A resolution of the Council carried at any meeting
of the Council.
184.108.40.206 An order of the Executive Committee.
220.127.116.11 A requisition in writing, received by the Secretary,
signed on behalf of not less than five different clubs or by a total of seven bodies
including affiliated clubs and officers of the Association. Each signatory to
the request to be an officer of the club. The request to state the purpose for
which the meeting is required and the resolutions proposed.
13.8.2 The Secretary
shall call a Special Meeting of Council within 28 days of the receipt of a
requisition to call the meeting.
less than fourteen days notice of a Special meeting shall be given to all
affiliated clubs. The notice shall specify the object of the meeting. The venue
and time of such a meeting shall be at the discretion of the Executive
business shall be discussed at such a meeting other than that prescribed by the
Council, the Executive Committee or that stated in the
request for the meeting, as the case may be.
quorum for the Annual Council Meeting or any Special Council Meeting shall
consist of representatives of four affiliated clubs and not less than one
Officer of the Association.
Trustees of the Association shall be the Chairman, the Secretary and the
Treasurer during their respective terms of Office.
trophies of the Association, not being competed for shall be lodged with a person
nominated by the Executive Committee, for their safe keeping.
Trustees shall be empowered to carry out all necessary actions in connection
with the property and assets of the Association considered appropriate or as
directed by the Executive Committee or the Council.
Executive Committee shall comprise the following,
18.104.22.168 Past Presidents.
22.214.171.124 President Elect.
126.96.36.199 Life Vice Presidents.
188.8.131.52 The elected Officers (Chairman, Vice
Chairman, Secretary and Treasurer).
184.108.40.206 The elected discipline Secretaries, each of
whom shall be a member of a club affiliated to the Association.
220.127.116.11 Two nominated representatives of each
affiliated club, the names of whom will be notified to the County Secretary at
the Annual Council Meeting, each of whom shall be a member of that club.
15.1.2 All members of the Executive Committee must
be not less than eighteen years of age.
Executive Committee members, with the exception of the Life Vice Presidents and
the Past Presidents shall be proposed, seconded and elected by ballot at the Annual
Council Meeting each year and shall remain in office until their successors are
elected at the next Annual Council Meeting. Retiring members of the Executive
Committee shall be eligible for re-election.
Executive Committee may fill any vacancy occurring by resignation or by any
the event of any member of the Executive Committee not attending three consecutive
Executive Committee meetings, it shall be considered equivalent to their resignation
and the Executive Committee shall proceed to fill the vacancy, unless the
Executive Committee are satisfied that such absence is unavoidable and have notice
of the same.
Executive Committee shall have the authority to invite such other persons as
deemed necessary for any specific purpose who may speak but not vote.
of the Executive Committee shall be held not less than three times per year save
where the Executive Committee itself shall, by a simple majority, resolve not to
15.2.2 The Chairman
and the Secretary shall have the discretion to call further meetings of the
Executive Committee if they consider it to be in the interests of the Association.
15.2.3 The Secretary
shall give all members of the Executive Committee not less than seven days
notice of an Executive Committee meeting.
15.2.4 The Chairman,
or in his/her absence the Vice Chairman, or a member of the Executive Committee
shall act as chairman of the meetings of the Executive Committee.
of the Executive Committee shall be made by a simple majority of the votes
cast. Each member present, with the exception of the Chairman, or the acting
Chairman for that meeting, shall have one vote. In the event of equality of
votes the Chairman, or the acting Chairman for that meeting, shall have a
Secretary, or in the absence of the Secretary a member of the Executive Committee,
shall take the minutes of the meeting.
quorum for an Executive Committee meeting shall consist of representatives of
four affiliated clubs and not less than one Officer of the Association.
the event that a quorum is not present within thirty minutes of the published starting
time, the meeting shall stand adjourned. The Secretary to notify the date of
the reconvened meeting within a maximum period of one month.
15.4 Powers and
15.4.1 The responsibilities of the Executive
Committee shall include but not be limited to:
the strategies of the Association within the overall policies and plans agreed
by the Council and published by the ASA and the ASANWR.
with the ASANWR on considerations of the affiliation of clubs to the Association through the Region.
out any specific duty laid upon it by the Council.
18.104.22.168 Have day to day management of the affairs of
the Association including, but not being limited to, the oversight of the production
of the plans of the Association for the approval of Council and for submission
to the ASANWR and the ASA as required, together with their implementation,
monitoring and evaluation.
22.214.171.124 Appoint any officers, officials,
co-ordinators and members of the standing and other committees, not elected by
and evaluate the work of the Standing and other committees, discipline
secretaries and any other person appointed to a specific task within the Association,
including the production of full and accurate minutes of their meetings and reports
of their activities.
126.96.36.199 Maintain appropriate channels of communication
with the ASANWR, clubs and individuals.
Executive Committee shall:
any question arising as to the correct interpretation of any of these rules, or
any other question not herein provided for.
188.8.131.52 Submit to the ASANWR a nomination for the
position of President of the North West Region in accordance with the
requirements of the ASANWR.
184.108.40.206 Set the affiliation fee in line with the
220.127.116.11 Set the level of competition and championship
fees in line with the budget.
18.104.22.168 Determine who shall be the authorised signatories
of the accounts of the Association.
22.214.171.124 Ensure that full and accurate minutes of its
meetings are kept.
126.96.36.199 At its first meeting after the Annual
Council Meeting appoint county representatives, who shall be members of a club
affiliated to the Association, to:
188.8.131.52.1 ASANWR Council Meetings.
184.108.40.206.2 External Partnerships as required.
220.127.116.11 At its first meeting after the Annual
Council Meeting appoint the members of any Standing Committees each of whom
shall be a member of a club affiliated to the Association.
18.104.22.168At its first meeting after the Annual Council
Meeting appoint County Co-ordinators if appropriate as follows, each of whom
shall be a member of a club affiliated to the Association:
22.214.171.124.1 Media and Publicity.
126.96.36.199.2 Swimming Committee.
188.8.131.52 At its first meeting after the Annual Council Meeting
appoint from among its membership if appropriate other County Officials
184.108.40.206.1 Trophy Controller.
220.127.116.11.2 Development Officer.
18.104.22.168.3County team managers.
22.214.171.124.4County swimming coach.
126.96.36.199 Have the power to set and authorise the
payment of remuneration, expenses or grant for services to the Association to
188.8.131.52.1 Officer, committee member or official of the
person or persons as decided by the Executive Committee or Council.
184.108.40.206.3 External agents as part of a partnership
Implement with immediate effect a change
of the Rules of the Association if they are in conflict with any addition, alteration
or recession of either an ASA Law or a Rule of the ASANWR.
Determine the terms of reference of any
subcommittee or working group.
accountable to the Council of the Association and report to it at such times and
in such a form as it may require.
Executive Committee may:
any vacancy occurring on the Executive Committee, after due notice.
15.5.2 Contract and set up partnership agreements
with outside agencies in support and furtherance of the aims and objectives of
a special committee to consider and report on any matter, the number of and
appointment of the members of the committee and a quorum to be determined by
the Executive Committee. If the President of the Association shall be a member of
such a special committee he shall not be entitled, by virtue of that office, to
be chairman of any meetings of such a committee.
by a two thirds majority of those voting, for any breach of and under the
provisions of the ASAís Code of Conduct for Volunteers, any volunteer person from
any elected or appointed office or position, with the exception of the
President and the President Elect, and replace them.
its discretion, discharge any Standing or other committee and elect a new one
in its place.
15.5.6From time to time appoint from among its
members such other committees or working groups as they may consider necessary
and may delegate to them such of the powers and duties of the Executive
Committee as the Executive Committee may determine.
16. INDEPENDENT FINANCIAL EXAMINER
16.1 One or
more independent Financial Examiners shall be appointed at the Annual Council Meeting.
They shall audit the annual statement of the accounts and the balance sheet and
shall certify the same before they are printed.
17. STANDING COMMITTEES
committees may be formed for as required. The Executive Committee shall specify
the Terms of Reference when the committee is established in accordance with
Each Standing committee shall consist of members as
indicated in its terms of reference all of whom shall be not less than 18 years
The President, the President Elect, the Secretary and
Treasurer of the Association shall be ex-officio members of all Standing and
other Committees, or as otherwise specified by the Council or in the terms of
reference of such a committee.
The Executive Committee shall appoint the members of
each Standing and other committee.
applicable to Standing and other Committees
The meeting of every committee shall
be private and no report of its proceedings shall be made to any outside body.
Members of the Executive Committee may
attend any meeting of any committee, but without power to vote.
220.127.116.11 In case of emergency any action or decision
taken by any Standing or other committee must have prior approval of the
President and the Secretary.
18.104.22.168 Except in cases of emergency no decisions of
any sub, standing or other committee shall be binding upon the Executive
Committee until considered and voted upon by the Executive Committee.
22.214.171.124 All Standing and other committees and
working groups shall periodically report their proceedings to the Executive Committee
and shall conduct their business in accordance with the directions of the
The following may attend any meeting of any Standing
Committee, without the power to vote and shall be given notice of all such
126.96.36.199 President Elect.
The quorum for each Standing or other committee shall be
as laid down in the terms of reference for the committee. Any ex-officio
members shall not be taken into account when determining the quorum of a
committee but those with a vote, attending a meeting, shall be included in the
number of members present required to satisfy the quorum.
Any Standing or other committee shall have the power to
co-opt members, for any special purpose, without the power to vote as laid down
in the terms of reference for the committee.
In the absence of the Chairman and/or the Secretary
of a Standing or other committee a member of the sub committee chosen by a
majority of the members present and voting shall act as the Chairman or
Secretary as required, for that meeting.
188.8.131.52 At its first meeting after the Annual
Council Meeting each Standing or other committee shall elect, except where
otherwise appointed, a Chairman from amongst its own members.
184.108.40.206 The Association Chairman, if present, shall
have the right to act as Chairman of the Standing or other committee.
220.127.116.11 A Chairman shall have the right to vote on
any motion. In the event of equality of votes the Chairman shall have the
18.104.22.168 In the absence of the Chairman, a member of
the Standing or other committee chosen by a majority of the members present and
voting shall act as the Chairman for that meeting.
At its first meeting after the Annual Council Meeting
each Standing or other committee shall elect, except where otherwise appointed,
a Secretary from amongst its members.
Each Standing or other committee shall keep full and accurate
minutes of its meetings. The minutes of all such meetings or a report of the activities
and business conducted by the committee, as decided by the Executive Committee,
shall be submitted for approval to the Executive Committee
18.1 Any person selected to represent the
Association and failing to appear shall not be allowed to take part in any of
the Association Championships or competitions until a satisfactory explanation
is given, to the Executive Committee of the Association, subject to the
provisions of ASA Law.
19. AWARD OF
19.1 Cumbria ASA badges shall be awarded to competitors
in all disciplines of the sport who represent the Association.
20. COMPETITION CONDITIONS
20.1 The rules
and conditions of the following shall not be considered part of the
Constitutional Rules for the purpose of these rules.
Groups and Championships.
21. EXPULSION and OTHER DISCIPLINARY ACTION
21.1 If a
complaint or dispute that involves a breach of ASA Law is received by the
Association it shall be submitted to the ASA for consideration under the
Judicial Laws and Regulations.
Executive Committee shall have the power to expel an individual member, club, body,
organisation, association or league when, in its opinion, it would not be in
the interests of the Association to retain the membership of the individual
member, club, body, organisation, association or league. The Association in
exercising this power shall comply with the provisions of Rule 21.4 and Rule 21.5
expulsion the former member shall not be entitled to have any part of the
annual membership fee or any other fees refunded and must return any
Association trophy or trophies held forthwith.
case of an internal dispute the Association shall adopt and comply with the requirements
and procedures of the Judicial Rules and Regulations for handling internal disputes
as the same may be revised from time to time.
member may not be expelled or (subject to Rule 21.7 below) be made the subject
of any other penalty or sanction unless the panel hearing the dispute shall, by
a two-thirds majority, vote in favour of the expulsion or other penalty imposed
upon the member.
Officers of the Association, or any other person to whom the Executive
Committee shall delegate this power, may temporarily suspend or exclude a
member from particular activities of the Association, when in their opinion,
such action is in the interests of the Association. Where such action is taken the
incident or matter will be dealt with in accordance with the appropriate
Judicial Laws and Regulations.
Officials in charge of a particular event shall be responsible for the
discipline at that event. If further action is required this is to be referred
to the Internal Disputes procedures as laid down in ASA Judicial Laws and
22.1 A resolution to dissolve the Association
shall only be considered at a Council Meeting and shall be carried by a
majority of at least three-quarters of the members present and entitled to
dissolution shall have effect from the date of the resolution and members of
the Executive Committee shall be responsible for the winding-up of the assets
and liabilities of the Association.
property remaining after the discharge of the debts and liabilities of the
Association shall be sold and divided equally between the affiliated clubs at
APPENDIX A: Standing Orders
The Executive Committee shall be governed by the following
Standing Orders which shall be confirmed at the first Executive Committee
Meeting following each Annual Council Meeting.
1.The Chairman at all meetings of the Council shall be
the Chairman of the Association if he is present. If the Chairman is absent, or
unable to act or declines to act the Vice Chairman shall act as the chairman
for the meeting. If the Vice Chairman is not able to act as chairman for the
meeting the Council shall elect a chairman from its members present.
2.The Chairman shall have unlimited authority upon every
question of order at each meeting of the Executive Committee and for the
purpose of any meeting, shall be the sole interpreter of the rules governing
the Executive Committee.
3.The minutes of the previous meeting as circulated shall
be considered as the first substantive item on the agenda.
4.The minutes of Standing or other committees and reports
of officers or other individuals shall not be considered unless they have been
circulated with the agenda, unless the Chairman and the members of the
Executive Committee agree by a two thirds majority that it will not prejudice
the good governance of the Association to do so.
5.Every motion shall be proposed and seconded.
6.Each member present and entitled to vote, with the
exception of the Chairman, or acting Chairman for that meeting, shall have one
vote and a simple majority shall pass any resolution. In the event of an
equality of votes the Chairman, or the acting Chairman for that meeting, shall
have a casting vote.
7.1If an amendment is lost other amendments
may be moved on the original proposal.
7.2If an amendment is carried, the proposal as
amended will replace the original proposal and can be subject to further
7.3A further amendment may not be moved until
the previous amendment has been disposed of.
8.All proposals, including amendments to proposals, shall
require a simple majority of those members voting unless otherwise specified in
9.Unless the Chairman decides otherwise voting on all
motions or amendments shall be by a show of hands.
10.Meetings of the Executive shall not be open to the
11.The minutes of the Executive Committee shall be
circulated to each member of the Executive Committee, to each club, to other
appropriate individuals and shall be published on the county website although
matters of a sensitive nature may be withheld from the county website.
12.All members of the Executive Committee shall be indemnified
by the members of the Association against all liabilities properly incurred by
them in the management of the affairs of the Association.